Woods Hole Oceanographic Institution's Facilities Department is searching for a Distribution Assistant to join their team. This is a non-exempt, full time position and is eligible for benefits.
Reporting to the Distribution Supervisor and under general direction, provides assistance and support to a broad range of Institution operations and services. Duties may be concentrated in a particular area and/or across multiple service functions, in response to staffing and workload needs. General areas of operation include Building Services, Food Services, Receiving & Mail Services, and Shipping & Warehouse Services.
Building Services: Transports, delivers, moves and/or assembles furniture, laboratory supplies, telephone books, computer reports and equipment, etc. to and between Institution buildings and, as necessary, to warehouse facilities for storage and/or disposal; loads and unloads trucks, operates forklifts and other material handling equipment; drives Institution vehicles to deliver/pick up materials, on campus as well as long distance; installs/maintains Institution signs; maintains cleanliness in work area and removes refuse in areas bordering building entrances and walkways including snow shoveling; monitors Institution parking lots and docks to insure secure and validated parking operations; may transport visitors and personnel to special events; may assist in room set-ups and food/beverage deliveries for Institution meetings, conferences and functions.
Receiving & Mail Services:
Verifies incoming shipments, inspects containers for damage, reconciles items and purchase orders, and initiates receipt documentation through data entry process; routes capital items through Property Office for inventory tagging and coordinates with Purchasing Department or originator to resolve shipping related questions; sizes, weighs, packs and labels outbound materials for shipment, initiates shipping documentation for domestic and foreign needs according to appropriate shipping regulations and procedures.
Performs duties related to the processing, delivery and pick up of outgoing/incoming postal and interoffice mail and packages according to a prescribed schedule and appropriate government postal regulations and procedures; weighs, stamps, and /or makes proper arrangements for mail service; maintains logs of postage charges, receipt forms and other records as required.
Shipping & Warehouse Services:
Performs daily warehouse operations. Assists regular work assignments in accordance with regulations and operations policies. Assists with flow of materials in and out of Quissett Warehouse and other storage areas and maintains inventory and location database of all stored items, including containers and portable vans. Attends to requests for deliveries, pick-up's and other warehouse labor services; works with Shipping Office to pick up items for outbound shipments; works with the Property Office in locating department properties. Enters computer records of requests. Generates records of unused items in storage for disposal or re-utilization. Operates equipment appropriate to function, needs and licensing (cranes, forklifts, hoists, flatbed trucks, etc.).
Follows prescribed safety procedures and regulations, keeps supervisor informed of unusual activities, circumstances, staffing needs and resources and materials needed to support operations; performs related duties as required.
- May deem necessary by supervisor
DESIRED EDUCATION & EXPERIENCE:
- High School Diploma or equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Familiarity with Institution operations desired.
- May be required to be able to operate light trucks, fork lifts, material handling equipment, assorted hand and small power tools and or kitchen equipment, etc.
- Two plus years work experience in a service work setting required along with computer and software knowledge relating to distribution systems & operations.
- Position Drives WHOI Vehicles
- Valid Driver’s License with excellent driving record * Must be able to pass pre-employment drug test
Physical duties for this position include but are not limited to, ability to lift more than 50 lbs 5 times per day. Carrying under 25 lbs 5 times per day. Visual abilities to include depth perception, ability to distinguish basic colors. Hear and respond to instructions, communicate effectively in loud areas (pier/dock, warehouse). Work around and with others as well as alone. Other physical tasks include occasional standing/walking; frequent prolonged standing/walking; use of hands for basic /fine grasping/manipulation, and occasional reaching, bending, stooping, kneeling, twisting, pushing, pulling, reaching above/below shoulders and crouching. Will be exposed to excessive cold, grease and oils. Physical duties are subject to change.
WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.
WHOI is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 289-2253 or email firstname.lastname@example.org for assistance.